# Free work order template for Word, PDF, and Google Sheets

> Choose a field-ready Word form, print-ready PDF, formula-driven spreadsheet for Excel or Google Sheets, or a plain CSV. Every format follows the same maintenance work order from request and approval through assignment, labor, parts, cause, repair, and verified close-out.

Canonical URL: https://maintenease.com/templates/work-order-template

## Included fields

- **Work Order ID** — A unique reference for communication and history.
- **Priority and status** — How urgent the work is and where it sits in the workflow.
- **Requester and location** — Who reported the issue and where the technician should go.
- **Asset and problem** — The affected equipment and the original symptoms.
- **Assignment and schedule** — The responsible technician and promised work date.
- **Close-out fields** — Completion date, labor, parts, and the permanent repair note.

## How to use it

1. **Capture the symptom before the diagnosis** — Keep the requester's original description, then let the technician add cause and repair details during close-out.
2. **Use a small status set** — Requested, approved, assigned, in progress, on hold, completed, and closed are enough for most teams and make backlog reporting consistent.
3. **Close with useful history** — Record the work performed, parts, labor, and follow-up need. That close-out becomes the starting point for the next repair on the same asset.

## FAQ

### What should a maintenance work order include?

A work order should include a unique ID, requester, priority, status, location, asset, problem description, assignee, schedule, labor, parts, completion date, and close-out notes.

### What is the difference between a work request and a work order?

A request reports a need. A work order is the approved, assigned, and trackable record used to plan and complete that work.

### Can I download this work order template in Word?

Yes. The DOCX is an editable two-page maintenance work order form designed for Microsoft Word and compatible document editors.

### Is there a printable work order PDF?

Yes. The PDF uses the same request, planning, execution, parts, labor, and close-out sections in a print-ready layout.

### Can I use the spreadsheet in Google Sheets?

Yes. Upload the XLSX to Google Drive and open it with Google Sheets. The workbook includes editable dropdowns, formulas, a print view, and reference lists.

## Direct downloads

- [Word (DOCX)](https://maintenease.com/templates/downloads/work-order-template.docx)
- [Printable PDF (PDF)](https://maintenease.com/templates/downloads/work-order-template.pdf)
- [Excel / Google Sheets (XLSX)](https://maintenease.com/templates/downloads/work-order-template.xlsx)
- [Plain spreadsheet (CSV)](https://maintenease.com/templates/downloads/work-order-template.csv)