# Maintenance simplified: a playbook for small teams > Maintenance gets messy when work lives in five places at once. Simplify it with one request queue, one preventive-maintenance calendar, one asset history, and one view of emerging equipment risk. Canonical HTML: https://maintenease.com/maintenance-simplified Markdown URL: https://maintenease.com/maintenance-simplified.md ## What needs attention now? Put requests, corrective work, and preventive tasks in one queue. Give every item an owner, priority, due date, and status so the crew can start the day without checking texts, paper notes, and separate spreadsheets. ## What cannot be allowed to fail? Identify the assets whose failure would stop production, close a space, create a safety issue, or delay customers. Attach manuals and service history, then schedule the basic inspections and preventive work those assets require. ## What is becoming risky? Review repeat failures, falling time between failures, overdue preventive work, condition readings, repair cost, and downtime. These signals help the team inspect the right equipment before a developing problem becomes an interruption. ## One list, not five Every request, preventive-maintenance task, and repair lives on one prioritized board so nothing falls between texts, whiteboards, and inboxes. ## Preventive maintenance on autopilot Set the interval once. Recurring preventive maintenance automatically generates work orders and assigns the right technician. ## Requests without training A public QR link lets tenants and staff submit issues with no login, app installation, or phone tag. ## Assets that tell their story Each asset carries its manuals, warranty, preventive-maintenance history, and cost so the next technician is not starting from zero. ## Reports the owner can use MTBF, MTTR, backlog, and spend appear on one dashboard so the team can answer whether maintenance is under control. ## Account-level plans Choose one plan for the account instead of multiplying a subscription price by every user. Published plan limits keep the tradeoffs visible before you buy. ## Flat account pricing, with clear plan limits MaintenEase starts at $49 per month for a Starter account with two included seats. Pro is $129 per month with four included seats. Business is $299 per month with four included seats, and additional Business seats are $15 per month. The base subscription is selected for the account rather than calculated by multiplying one advertised price by every technician. ## Unlimited work orders and assets on Business The Business plan includes unlimited assets and unlimited work orders. Starter supports up to 50 assets and 100 work orders per month; Pro supports up to 500 assets and 2,000 work orders per month. That makes capacity a visible plan choice instead of a surprise after setup. ## Predictive maintenance for earlier action Pro and Business include failure-risk scoring based on recorded work history and condition data. Each asset receives a 0–100 risk score with the factors behind it, helping supervisors prioritize inspections and planned work. The score supports a maintenance decision; it does not replace a technician's diagnosis. ## Frequently asked questions ### What does 'maintenance simplified' actually mean? It means running preventive maintenance, work orders, and requests from one system with one shared view — instead of juggling spreadsheets, whiteboards, group texts, and paper. The goal is fewer tools, clearer ownership, and reports the owner can trust. ### How do small teams simplify maintenance without a big rollout? Start with a single week of requests in one inbox, a PM schedule for your top 20 critical assets, and a QR request link staff can scan. Add more assets and workflows as the basics stick. ### Do I need a full CMMS to simplify maintenance? A shared spreadsheet can work while one person manages a small asset list. A CMMS becomes more practical when several people update work, recurring PMs need to generate reliably, or the team needs one service history for each asset. ### How is MaintenEase different from spreadsheets? Requests, PMs, work orders, assets, and reports live in one place with mobile access. PMs auto-generate, techs check off work from their phone, and owners see backlog and spend without asking for a report. ### What does simplified maintenance cost? MaintenEase starts at $49/month for a Starter account with two included seats and a 7-day free trial. Pro is $129/month with four included seats. Business is $299/month with four included seats, unlimited assets, and unlimited work orders; additional Business seats are $15/month. ### Does MaintenEase include unlimited assets and work orders? Yes, on the Business plan. Starter supports up to 50 assets and 100 work orders per month, while Pro supports up to 500 assets and 2,000 work orders per month. The pricing page lists the current limits for every plan. ## Related resources - [Review pricing and plan limits](https://maintenease.com/pricing) - [Compare account and per-seat costs](https://maintenease.com/cmms-cost-calculator) - [Learn how predictive maintenance works](https://maintenease.com/learn/predictive-maintenance) - [Prioritize deferred maintenance](https://maintenease.com/learn/deferred-maintenance) - [Download free maintenance templates](https://maintenease.com/templates)